QVLOA Minutes 20060911

QUAIL VALLEY LOT OWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING Monday, September 11, 2006 MINNEOLA CITY HALL, MINNEOLA, FLORIDA MINUTES
The meeting was called to order by Board President Matt Earnest at 7:05pm. In attendance were Board members David Yeager and Richard Burke. Absent board members were Nancy Jackson and Amy Deering. With three out of five board members present, there was a quorum. Also in attendance were Gary House and Mary Loffredo, Premier Community Managers and 36 homeowners from Quail Valley. Proof of Notice was acknowledged unanimously and a quorum certified with 3 of 5 Board members present. Approval of prior months meeting minutes were motioned by David and 2nd by Richard, U.A. Gary gave the financial report for month ending August 31, 2006. The Board accepted the financials as submitted. Also submitted for the Board’s consideration was the Association Delinquency Report as of August 31, 2006. Gary noted that the board directed PCM to send out 43 ITL letters to those owners who owe the association $400 or more. The intent to lien letters gives each owner up to 30 days to pay and failure to pay or contact us with an acceptable payment plan – means that the Board can refer them to the attorney for lien, collection and possible foreclosure. On 8/23/06, we sent out an additional 52 intent to lien letters to those owners who owe the association $399 or less. As of September 14th, if no payments have been received the 13 listed owners could be referred to the attorney for action. A motion was made by David to pursue legal action, 2nd by Richard and then open for discussion. The board approved 12 out of 13 homeowners to be submitted to the attorney with one payable at closing. The decision was UA. President’s Report - Matt introduced Doug Wilder of Merrill Insurance and he spoke about the current liability insurance and coverage in Quail Valley. He also indicated that the dock is self –insured and the WWTP will move onto the city therefore not a QV item. However he did indicate that the BOD should have non-owned and/or hired car coverage when doing QV business both on and off premises. The cost of this is $250.00/year. The board motioned by David to accept the $250.00 service add-on and 2nd by Richard, UA. Easement at Entry – It has come to our attention that the easement does not belong to QVC. We own the trees, but the land belongs to someone else. On the left side belongs to Grassy Lake LTD (Banyan) and on the right a company called Kurtz Advertising. We are trying to work with either one of these folks to allow us a permanent easement on the property. Although a financial offer has not been made, it may be considered down the road. There are discussions that a Walgreens will be proposed at one of the plots outside QV. Currently there are five plots with 20 foot easement buffers. Matt has requested volunteers from the community make up a Blue Ribbon Panel to discuss remedies for easement. Volunteers are Francine Socca, Jeff Luck, Meg Heaton, Charles Blinco and Fazia Zaman. The panel will explore size of easement, well, electric and will have advanced notice of all meetings. The proposed park situation – Mr. and Mrs. Postel made an excellent presentation on some of the existing concerns neighbors are having with the park The highest concern is safety. Their recommendations will be noted. Jennifer Bode, Crime Watch Chair, told us that there will be a meeting to discuss the neighborhood watch program on Wednesday, October 4th at 7pm at City Hall. All are welcomed. Mr. Dempsey gave us an update on the website status. He has worked hard and coordinated efforts with the web designers. www.quailvalleycommunity.org John Dole, ARC chair gave us a report since Amy Deering could not be here. They received 8 requests, 5 applications, 2 pendings and 1 denied. Discussion centered on propane tanks on site. The documents are silent regarding propane tanks and the City of Minneola has granted permits. John has suggested that rules and regulations be implemented to guide the community to prohibit propane tanks. Gary House gave us the ARC instructions on how they should recommend rules and regulations to the BOD. Gary also instructed the ARC on what procedures are necessary if the ARC feels an amendment to the existing Declarations is necessary. Gary also informed the ARC they are responsible for letting the owner know of the approval, denial or request for additional information on any ARC application that has been submitted. Once a decision is made and the ARC contacts the owner, the ARC should submit the signed application back to Premier. PCM will make a copy and then send a boiler-plate letter to the owner noting the approval or denial of the application. However, Gary stressed to the ARC that someone from the committee must contact the owner within the 30 days allowed on ARC applications to let the owner know what decision has been made regarding their application. John Dole acknowledged the instructions and recommendations from PCM. Waste water treatment plant – Matt told us that the City will take the plant October 1st or November 1st for the same fee. New plant will be at Turtle flats. Banyan homes has an agreement to be paid $2500/per month for the land and is asking the city for payments. Matt informed us that Banyan has said that they transferred over $80,000 to QV and according to the bank account there is only $44,000. We informed Banyan that this was not received. There are two things gained by this – sewer plant will leave by next August and we need to fund reserves because we have to break down the plant at a cost of $30,000. There are currently five pumping stations. Fees will be paid by homeowners beginning January 1st directly to the city. The fees as it stands right now, will not go down. We need to fund reserves. Adjournment – motioned by David, 2nd by Richard, UA.

QUAIL VALLEY LOT OWNERS ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING
Monday, September 11, 2006
MINNEOLA CITY HALL, MINNEOLA, FLORIDA
MINUTES

The meeting was called to order by Board President Matt Earnest at 7:05pm. In attendance were Board members David Yeager and Richard Burke. Absent board members were Nancy Jackson and Amy Deering. With three out of five board members present, there was a quorum. Also in attendance were Gary House and Mary Loffredo, Premier Community Managers and 36 homeowners from Quail Valley.

Proof of Notice was acknowledged unanimously and a quorum certified with 3 of 5 Board members present.

Approval of prior months meeting minutes were motioned by David and 2nd by Richard, U.A.

Gary gave the financial report for month ending August 31, 2006. The Board accepted the financials as submitted. Also submitted for the Board’s consideration was the Association Delinquency Report as of August 31, 2006. Gary noted that the board directed PCM to send out 43 ITL letters to those owners who owe the association $400 or more. The intent to lien letters gives each owner up to 30 days to pay and failure to pay or contact us with an acceptable payment plan – means that the Board can refer them to the attorney for lien, collection and possible foreclosure. On 8/23/06, we sent out an additional 52 intent to lien letters to those owners who owe the association $399 or less.

As of September 14th, if no payments have been received the 13 listed owners could be referred to the attorney for action. A motion was made by David to pursue legal action, 2nd by Richard and then open for discussion. The board approved 12 out of 13 homeowners to be submitted to the attorney with one payable at closing. The decision was UA.

President’s Report - Matt introduced Doug Wilder of Merrill Insurance and he spoke about the current liability insurance and coverage in Quail Valley. He also indicated that the dock is self –insured and the WWTP will move onto the city therefore not a QV item. However he did indicate that the BOD should have non-owned and/or hired car coverage when doing QV business both on and off premises. The cost of this is $250.00/year. The board motioned by David to accept the $250.00 service add-on and 2nd by Richard, UA.

Easement at Entry – It has come to our attention that the easement does not belong to QVC. We own the trees, but the land belongs to someone else. On the left side belongs to Grassy Lake LTD (Banyan) and on the right a company called Kurtz Advertising. We are trying to work with either one of these folks to allow us a permanent easement on the property. Although a financial offer has not been made, it may be considered down the road.

There are discussions that a Walgreens will be proposed at one of the plots outside QV. Currently there are five plots with 20 foot easement buffers. Matt has requested volunteers from the community make up a Blue Ribbon Panel to discuss remedies for easement. Volunteers are Francine Socca, Jeff Luck, Meg Heaton, Charles Blinco and Fazia Zaman. The panel will explore size of easement, well, electric and will have advanced notice of all meetings.

The proposed park situation – Mr. and Mrs. Postel made an excellent presentation on some of the existing concerns neighbors are having with the park The highest concern is safety. Their recommendations will be noted.

Jennifer Bode, Crime Watch Chair, told us that there will be a meeting to discuss the neighborhood watch program on Wednesday, October 4th at 7pm at City Hall. All are welcomed.

Mr. Dempsey gave us an update on the website status. He has worked hard and coordinated efforts with the web designers. www.quailvalleycommunity.org

John Dole, ARC chair gave us a report since Amy Deering could not be here. They received 8 requests, 5 applications, 2 pendings and 1 denied. Discussion centered on propane tanks on site. The documents are silent regarding propane tanks and the City of Minneola has granted permits. John has suggested that rules and regulations be implemented to guide the community to prohibit propane tanks. Gary House gave us the ARC instructions on how they should recommend rules and regulations to the BOD. Gary also instructed the ARC on what procedures are necessary if the ARC feels an amendment to the existing Declarations is necessary. Gary also informed the ARC they are responsible for letting the owner know of the approval, denial or request for additional information on any ARC application that has been submitted. Once a decision is made and the ARC contacts the owner, the ARC should submit the signed application back to Premier. PCM will make a copy and then send a boiler-plate letter to the owner noting the approval or denial of the application. However, Gary stressed to the ARC that someone from the committee must contact the owner within the 30 days allowed on ARC applications to let the owner know what decision has been made regarding their application. John Dole acknowledged the instructions and recommendations from PCM.

Waste water treatment plant – Matt told us that the City will take the plant October 1st or November 1st for the same fee. New plant will be at Turtle flats. Banyan homes has an agreement to be paid $2500/per month for the land and is asking the city for payments.

Matt informed us that Banyan has said that they transferred over $80,000 to QV and according to the bank account there is only $44,000. We informed Banyan that this was not received. There are two things gained by this – sewer plant will leave by next August and we need to fund reserves because we have to break down the plant at a cost of $30,000. There are currently five pumping stations. Fees will be paid by homeowners beginning January 1st directly to the city. The fees as it stands right now, will not go down. We need to fund reserves.

Adjournment – motioned by David, 2nd by Richard, UA.

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