Quail Valley Lot Owners Association, Inc.
Board of Directors Meeting
Annual Meeting
Monday, October 15, 2007
Minneola City Hall, Minneola, FL
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The meeting was called to order by President Ivelaw Gibson at 7:18 p.m.
It was noted that five (5) board members were present to have Quorum. The following board members were present: Ivelaw Gibson, David Yeager, Fred Wood, Amy Deering and Pattie Guerriero. Also present were Rak Sharma, Karen Swingle from EPM Services.
Ivelaw stated that we did not have enough homeowners in order to hold our annual meeting. However, we did have enough people present to hold the Board election and have a regular Board meeting.
The notification of this meeting had been posted on the website as well as a sign posted in the entry way. In addition, letters with all the meeting information and a ballot and proxy packet was sent to all the homes in Quail Valley.
Treasurer's Report
Amy Deering gave the balance, as for our checking account, which is $10,944.52, but tonight we signed a bunch of checks which will put the balance of our checking account at $3,039.41. In our money market account we have $23,123.33. Which just switched our CD’s over from Bank of America, but Amy has not received anything from Guy yet. So she has no information on this from EPM Services.
Amy stated that she can pass out the printout and the homeowners could take a look at it.
Adoption of Budget for 2008
Ivelaw Gibson stated that according to the packet the budget had a reduction in it. He proposed since we had promised the homeowners a credit on the dues, those who paid in full for the year of 2007.
Ivelaw suggested that the adoption of the budget be postponed until we have a final figure of how much money we are looking at as far as a credit, because it is about $40,000.00 that is not in our budget as we look at.
Ivelaw Gibson made a motion to postpone the adoption of the 2008 budget until we get a final figure of money to be credited to the homeowners. Amy Deering seconded. Unanimous Vote.
There was a discussion of what the dues for next year will be.
President's Report
Ivelaw thanked the homeowners that helped save our entryway sign.
In the last four and a half months, we have accomplished quite a bit:
- We have hired a landscaper that is half of the price that we were paying.
- We have an attorney who is representing the homeowners.
- We have an accountant who is diligently pursuing delinquent owners. We have on board an organization that is capable of moving forward.
- Walgreen’s has told us in writing that they are going to give us a new sign and do everything to make us happy and deed us the land.
Ivelaw thanked the present board for helping him get everything that we got done, accomplished.
Ivelaw thanked all the homeowners again.
Ivelaw discussed that he was hoping to reduce our HOA fees. If we give ourselves time we can accomplish that but everything takes time.
Ivelaw wished the new Board the best of luck in all of their endeavors.
Election of Board of Directors
Quorum to elect a new board is ten percent (10%), which was present.
Ivelaw asked for nominations from the floor.
Kevin Ocfemia was on the ballot and introduced himself.
Johnny Dole stood up and gave his platform.
Jennifer Bode stood up and gave her platform.
David Yeager addressed the homeowners regarding the original developer’s agreement.
Shawn Jones stood up and gave his platform.
Natalie Yancey stood up and gave her platform.
David Yeager stood up and said he would run again.
Pattie Guerriero and Amy Deering were on the ballot as well.
Homeowners filled out their ballots.
While the ballots were being counted the Board moved ahead with other business on the agenda.
Waste Water Treatment Plant (WWTP)
Our attorneys have become involved with everything and speaking to Banyan regarding the original documents that stated that Banyan would be responsible for dismantling the station.
No other agreement has come forward other than the one stating that Banyan is responsible for paying for dismantling of the station.
Walgreen's Update
We have signed their proposal which stated that they will take care of everything and deed the land to us.
David stated that the WWTP has been deconed and that it is not running, the electric has been disconnected and that the trailer will be removed next week. The land underneath the trailer does belong to Banyan.
Mosquito control has been around and will continue to be around because there are open holes, about 15 feet deep, in the ground. No one should be there; if any resident sees anyone there, please call the police.
There is a smell coming from the transfer station over on Carlyle. The city is working on trying to get something in there to make the smell less offensive. There will continue to be a smell, but they are trying to keep the smell down.
We all need to remember that we are on the hook for liability. It may not be our land but we are liable.
All the trees in the entryway belong to the association. We cannot just move them and try to transplant them, they will die. There is a proper way to move them.
Ivelaw stated that the Board needs to decide on how to proceed with Walgreen’s. We are in the process of waiting for a response from Banyan. It has been about three (3) weeks. What do we want the attorneys to do, we need to advise them. David stated that we need to make sure that our agreement with Walgreen’s will hold up in a court of law and make sure that they adhere to what the agreement states. If for some reason Walgreen’s does not follow through then we need to be able to take them to court and have things fixed.
Ivelaw asked what we wanted the attorneys to do as far as Banyan not wanting to remove the lift station equipment. Banyan has already given us a verbal that it is no longer their problem and they have no intention of doing anything. David stated that if we want to proceed with Banyan we are going to have to take them to court. We need to get the attorneys involved and let them battle it out.
Our accountants are actively pursuing delinquent dues that have not been paid.
Homeowners Forum
A resident asked what happened to getting an estimate for trimming the trees. David stated that we did get an estimate but the Board decided to hold off on that.
A resident asked what was going to be done about the broken sprinkler in the entry. Ivelaw stated that we did have it fixed. Pattie stated that it is the one that we just had fixed and that it is broken again. People are making the turn around to get onto Route 561 and they are running over the head and breaking it.
David stated that the highway should be done by December 17th, 2007. The left hand turn lane should be done in about thirty (30) days.
Rak stated that the new Board of Directors is as follows:
- Amy Deering
- Pattie Guerriero
- Sean Jones
- David Yeager
- Natalie Yancey
Rak and Ivelaw congratulated the new Board.
Pattie Guerriero made a motion to adjourn the meeting. Motion was seconded by David Yeager. Unanimous Vote.
Meeting was adjourned at 8:41p.m.
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Respectfully submitted,
Pattie Guerriero, Secretary |
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