Quail Valley Lot Owners Association, Inc.
Board of Directors Meeting
Thursday, June 19, 2008
Minneola City Hall, Minneola, FL
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Meeting was called to order by David Yeager, at time 7 p.m.
Proof of due notice was posted by Woody, at entrance and exit of Quail Valley location giving residents 48 hours notice of forthcoming meeting. Notice was also posted on the QVLOA web site.
Board members in attendance were as follows: David Yeager, Sally Osteen, Natalie Yancey, Kerry Postel and Shawn Jones. Chelsea Rozell from EPM was also present.
Minutes of the May 19, 2008 monthly Board of Directors meeting were approved by the Board, a motion was made by Natalie and seconded by Sally and then unanimously agreed by the Board.
Treasurers Report was given by David Yeager.
- Reported that the bank balance as at May 31, 2008 was in the operating account $2,446.52, and the balance of $92,036.75 in the money market account. Accounts receivable $61,889.45.
- There were 4 special payment requests, each one was handled individually.
- *** Gentle Breeze Dr. — request for fees to be waived as they attempted to pay before March 31, 2008. Motion made by Shawn to waive the fees, 2ndnd by Sally.
- *** Whisper Sound — request for evidence before decision can be made — motion made by Shawn, 2ndnd by Sally.
- *** Gentle Breeze Dr. — request for fees to be waived, motion made by Shawn and 2ndnd by Sally to approve.
- *** Cherry Laurel — request to pay gradually and to have it paid in full by August 31, 2008. Motion to approve by Natalie, 2nd by Shawn.
Committee Reports were given as follows:
ARB Report:
4 requests: Screen room — still pending; 2 fences approved and pavers by driveway approved.
Violation summary:
- 40 in total:
- 5 ARC work without approval
- 2 painted driveways
- 4 grills stored on driveways
- 2 weeds in drive
- 8 rent/lease signs
- 13 painting issues/cracks on homes
- 2 trailers on driveway
- 4 debris on side of house
- Request made by EPM for 2 people to approve the violation report before she sends out the letters, she will still email the Board but Kerry and Sally will approve the report within 2 days of EPM emailing it. The other Board members have those 2 days to comment if they want to. Motion made by Sally to proceed as above, 2nd Shawn.
Unfinished Business
- Walgreen's update: Well has been capped. The sign should be started within 30 days.
- Ground Preserve attempted to trim the palms but an employee was injured; they will complete this job and are aware of this.
- David informed us that the cost of the water meter from the City of Minneola for irrigation will not change.
Under New Business the following topics were discussed:
- ·Chelsea to research Oak Valley’s website to see how they request certain procedures to be followed before renters can move in. Natalie to email Chelsea with another subdivision that she used to live in that does the same thing. Chelsea will research and present her findings 60 days before the annual meeting so that we can attempt to get new requirements in our Covenants so that certain procedures have to be followed by landlords and potential renters.
- Tenant update form — this is on hold until we decide how to proceed with the above issue.
- Insurance renewal up at July 14, 2008. Tower Hill Insurance gave us a quote which is $2000 less than last year, includes the same items plus additional coverage. Motion made by Natalie, 2nd by Shawn to approve and pay insurance.
- Attorney sent a letter to request permission to proceed with the next step — that is to send "foreclosure threat letters," this will give homeowners 45 days notice of our intention to move forward if payment is not received.
- David brought up that the retention ponds need to be disced. Chelsea to request bids to see how much this will cost before we decide whether to proceed.
- Meeting for next HOA July 21, 2008 at 7 p.m.
Natalie made a motion to adjourn meeting. Shawn 2nd the motion. All Board members voted in favor; meeting was adjourned at 7:50 p.m.
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Respectfully submitted,
Kerry Postel, Secretary |
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