Quail Valley Lot Owners Association, Inc.
Board of Directors Meeting
Monday, September 29, 2008
Minneola City Hall, Minneola, FL
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Meeting was called to order by David Yeager, at time 7 p.m.
Proof of due notice was posted by Woody, at entrance and exit of Quail Valley location giving residents 48 hours notice of forthcoming meeting. Notice was also posted on the QVLOA web site.
Board members in attendance were as follows: David Yeager, Sally Osteen, Natalie Yancey and Kerry Postel; Chelsea Rozell from EPM was also present. Shawn Jones has resigned from the QVLOA Board of Directors.
Minutes of the July 21, 2008 monthly Board of Directors meeting were approved by the Board, a motion was made by Natalie and seconded by Sally and then unanimously agreed by the Board.
Treasurers Report was given by David Yeager.
- Reported that the bank balance as at August 31, 2008 was in the operating account $2,198.81, and the balance of $81,927.75 in the money market account. Accounts receivable $55,434.07.
- There are a number of homeowners that are still overdue and Chelsea brought this to our attention with information on the next step.
- Home 1 — Willow Run. Homeowner requested 60 days to pay balance. Motion made by Natalie and seconded by Sally to allow payment plan.
- Home 2 — Willow Run. Homeowner requested to pay $50 to pay off balance, will pay more if he can. Will pay 2009 dues on time. Motion for approval by Natalie and seconded by Kerry.
- Home 3 — Valley Edge. Homeowner requested to pay $300 per month to pay off outstanding balance. Motion for approval by Kerry and seconded by Natalie.
- Home 4 — Valley Edge. No communication from homeowner. Motion made to send threat of foreclosure letter by Natalie and seconded by Sally.
- Home 5 — Cherry Laurel. No communication from homeowner. Motion made to send threat of claim of lien letter by Natalie and seconded by Sally.
- Home 6 — Tradewind and Home 7 — Valley Edge. Motion made for attorney to NOT monitor the foreclosure as both homeowner dues are up to date by Natalie and seconded by Sally.
- Home 8 — Valley Edge. No communication from homeowner. Motion made to send threat of claim of lien letter by Natalie and seconded by Kerry.
- Request by Bob who maintains our web site to have check sent to Starlight to pay for the web hosting for $166.80. Motion made by Sally and seconded by Natalie to pay this if it is for 1 year. If it is different then email communication with the Board will be made. Chelsea to follow up.
Committee Reports were given as follows:
ARB Report:
No requests.
Violation summary:
Drive through did not happen in September as the timing is being changed. From now on the drive-throughs will be done the first week of each month.
There are 11 homes in Quail Valley that are in foreclosure. In order for us to cut the grass and keep the neighborhood looking nice we have to send 3 letters to the homeowner before we can legally go on the property and cut the grass. When we have done this then we can cut the grass, Sally is looking into different companies that will cut the grass for us when needed. A lien will be placed on the home in order for us to get our money back. A motion was made by Natalie and seconded by Kerry to approve the above and allow QVLOA to keep the area looking nice.
Unfinished Business
- Walgreens update: The Quail Valley sign is built and complete. In order for us the have the sign lit we need to open up an account with Progress Energy. Motion made by Natalie and seconded by Kerry to approve David Yeager to go ahead and do this.
- Motion made by Natalie and seconded by Kerry for Chelsea to give paperwork from David Yeager to our attorney for him to check the wording in order for Walgreens to the deed the land on the north side of our entrance over to QVLOA.
Under New Business the following topics were discussed:
- 1 new homeowner moved in to Quail Valley in the last month and 2 new renters.
- When the land has been deeded over to the QVLOA David Yeager requested for the QVLOA Community Board to be installed. Motion made by Natalie and seconded by Sally for David to get estimate to have sign installed, to go ahead and get letters for signs and to get lettering to have Deed Restricted Community added to the bottom.
- Next meeting will be the Annual Meeting — October 27, 2008, 7 p.m.
Natalie made a motion to adjourn meeting. Kerry 2nd the motion. All Board members voted in favor; meeting was adjourned at 7:50 p.m.
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Respectfully submitted,
Kerry Postel, Secretary |
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