Quail Valley Lot Owners Association, Inc.
Board of Directors Meeting
Thursday, January 8, 2009
Minneola City Hall, Minneola, FL
Minutes |
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Meeting was called to order by David Yeager, at time 7:15 p.m.
Proof of due notice was posted by Fred Wood, at entrance and exit of Quail Valley location giving residents 48 hours notice of forthcoming meeting. Notice was also posted on the QVLOA web site.
Board members in attendance were as follows: David Yeager, Sally Osteen, Natalie Yancey and Kerry Postel; Chelsea Rozell from EPM was also present.
Minutes of the October 27, 2008 monthly Board of Directors meeting were approved by the Board, a motion was made by Natalie and seconded by John and then unanimously agreed by the Board.
Treasurers Report was given by David Yeager.
- Reported that the bank balance as at December 31, 2008 was in the operating account ($8,518.49), and the balance of $71,338.51 in the money market account. Accounts receivable $47,297.13.
Committee Reports were given as follows:
ARB Report:
No informatin given.
Violation summary:
No information given.
Unfinished Business
- Walgreens update: CO given to Walgreens. Store scheduled to open in February. Walgreens are paying for all the irrigation at our entrance.
- Sewer – the City is still experiencing issues with the sewer. They have narrowed it down to a section in Quail Valley.
- Chelsea obtained 3 quotes from landscape companies and it appears that Ground Preserve is the best value. A motion was made by Natalie and seconded by Kerry for us to continue with Ground Preserve for the time being. They have been much more responsive recently to issues.
Under New Business the following topics were discussed:
- The Annual meeting was scheduled for this evening; however, we did not have a quorum to hold the meeting. The Annual Meeting has been rescheduled for February 2, 2009 at 7 p.m. Proxy forms were handed out to those people that attended the meeting in case they are unable to attend the next Annual Meeting.
- David asked for a show of hands from those people at the meeting as to whether they would be in favor of having a Quail Valley entry sign on the south side of the entrance — there were a majority of hands in favor of this. When the time comes this shall be taken into consideration.
- Mission for 2009: improve rental home procedure and create a fine system.
- Natalie suggested a way to maybe solve the issue of boats and RVs in the neighborhood. She suggested that we creat an area for homeowners to park their recreational vehicles. Chelsea will research the options and the legal impacts that this kind of development would have. A motion was made by Natalie and seconded by Sally to proceed with researching this. A decision was not made as to whether we would charge for this service, it was agreed though that a facility like this would add value to the neighborhood.
- Board member: we asked if anyone would like to join the Board. We had one volunteer, John Flowers. A motion was made by Natalie and seconded by Kerry for John to join the Board. He takes the position of Vice President. He has been a resident from 2002.
- Fred Wood asked if we were going to have another community yard sale. We agreed a date of April 4, 2009, 8 a.m.-12 noon.
- Reminder given to people that the playground is closed from dusk to dawn.
- Unpaid dues: A motion was made by Natalie and seconded by John to proceed with foreclosures on the homes that received a letter threatening foreclosure in August. This is a cost of $390 per home. A motion was then made by Natalie and seconded by John to send letters to homes that have a lien and we will now move to foreclosure.
- Chelsea brought to our attention that a lien that was filed on a home is incorrect. The homeowner brought the evidence of canceled checks showing that the dues had been paid. A motion was made by Natalie and seconded by John to work with the homeowner by re-filing the lien for the correct amount.
Natalie made a motion to adjourn meeting. Sally seconded the motion. All Board members voted in favor; meeting was adjourned at 8:10 p.m.
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Respectfully submitted,
Kerry Postel, Secretary |
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