Quail Valley Lot Owners Association, Inc.
Board of Directors Meeting
Monday, March 16, 2009
Minneola City Hall, Minneola, FL
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Meeting was called to order by David Yeager, at time 7:10 p.m.
Proof of due notice was posted by Fred Wood, at entrance and exit of Quail Valley location giving residents 48 hours notice of forthcoming meeting. Notice was also posted on the QVLOA web site and a postcard was sent to homeowners informing people of the "Special Meeting."
Board members in attendance were as follows: David Yeager, John Flowers, Sally Osteen, Natalie Yancey and Kerry Postel; Chelsea Rozell from EPM was also present.
Quorum was finally obtained and therefore the Annual Meeting was held.
Minutes of the February, 2009 monthly Board of Directors meeting were approved by the Board, a motion was made by Natalie and seconded by John and then unanimously agreed by the Board.
Treasurers Report was given by Chelsea Rozell.
- As of February 28, 2009
- Checking Account $13,131.65
- Money Market: $124,124.90
- Accounts Receivable: $102,716.26
- Currently there is a Reserve account for the irrigation well. This well was removed when the sign was removed and rebuilt. There is no longer a need for a reserve for this item so a motion was made by Natalie and second by Kerry to allocate this reserve for the Playground instead.
Committee Reports were given as follows:
ARB Report:
Two requests:
- Install fence — approved.
- Paint color for house — approved.
Violation summary:
3 pages for March drive thru. 70% of the violations were for trash cans being stored incorrectly and debris on the side or front of the house.
Unfinished Business
- The City of Minneola now pays for the electricity for the street lights in Quail Valley; the HOA was previously paying for this electric.
- McDonalds should break ground in April. Will not initially be 24-hour; this may change in the future but drive thru only will be 24 hour. This will have to be passed by the City first. SunTrust is on hold at this time.
- Sewer — the City is still experiencing issues with the sewer. They have narrowed it down to a section in Quail Valley.
- Community Yard Sale scheduled for April 4, 2009.
- “Foreclosures — final threat letters were sent to the 17 homes and 2 responded by paying in full. The other 15 homes have until February 6, 2009 in full, otherwise foreclosure process will be started.” — this information was reported in February. Due to the current climate our attorney advised us not to proceed with these foreclosures without investigating the home values first. There will be certain cases where it does not make financial sense to proceed with the foreclosure due to the likelihood of us receiving the money would be low. Chelsea will research and advise as to which homes should proceed with foreclosure and which ones should be placed on temporary hold.
- Research is still being done on the idea of creating a RV/boat parking area in the back of the subdivision.
Under New Business the following topics were discussed:
- As quorum was obtained a vote was taken to amend the required quorum to 10% of the homeowners instead of the current 30%. A motion was made by John and a second by Kerry to change this requirement.
- One of the changes that we would like to amend is the rental agreements; some possibilities are: requirement to see the lease, background checks, deposits by the landlord etc. A motion was made by Kerry and a second by Natalie to allow the attorney to draft a letter advising us of the pros and cons of having stricter rental agreements — this letter will be posted on the QVLOA website.
- The park needs maintenance work. Quotes will be obtained to paint the playground equipment and paint the covered picnic area. There was a suggestion made to get the local youth involved to clean up the area. Someone asked about getting a 3ft fence installed around the playground area; a quote will be requested.
- The no swimming signs have been removed by youths in the area; a motion was made by John and a second by Kerry to have these signs replaced and set in concrete.
- Next meeting scheduled for April 20th, 2009 at 7 p.m.
Meeting was adjourned at 7:55 p.m.
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Respectfully submitted,
Kerry Postel, Secretary |
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