Quail Valley Lot Owners Association, Inc.
Board of Directors Meeting
Monday, August 24, 2009
Minneola City Hall, Minneola, FL
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Meeting was called to order by David Yeager, at time 7:00 p.m.
Proof of due notice was posted by Fred Wood, at entrance and exit of Quail Valley location giving residents 48 hours notice of forthcoming meeting. Notice was also posted on the QVLOA web site.
Board members in attendance were as follows: David Yeager, Natalie Yancey and Kerry Postel; John Flowers and Chelsea Rozell Bono from EPM were both absent.
Motion made by Natalie and second by Kerry to approve the July 20, 2009 minutes.
Treasurers Report by Chelsea Rozell Bono, read by Kerry Postel.
- As of July 31, 2009
- Checking Account $5,058.86
- Money Market: $139,237.56
- Accounts Receivable: $62,663.51
- The Board had previously approved for the bank accounts to be transferred from Wachovia to Colonial Bank. With current activities at Colonial Bank a motion was made by Natalie and second by David to put this move on hold until it is decided that this is a wise move.
- By this time next month we will be at mediation with two homes that we have moved forward on that still owe 2007-9 dues and large amounts of legal and additional fees.
- We are about to move forward on 2 more homes on the list that of 13 homes that owe 2007-current dues.
Committee Reports were given as follows:
Violations:
Main problems:
- Rent signs
- Lawns not being mowed
- Trash cans not being stored out of sight
- Weeds in the driveways
Unfinished Business
- McDonalds held their grand opening at the week end, this store is now fully open. One homeowner mentioned that the lights at the rear of the building are bright. Chelsea to contact the city to request McDonalds to adjust the lights to reduce the glare onto Cherry Laurel.
- The dog waste receptacles have been installed. We had an initial bid of $60 per receptacle for installation. However, Chelsea was able to get them installed for $150, saving the association $210.
- Kerry and Natalie looked at the tables in the gazebo area; we decided that it was not worth paying money out to get these cleaned. They volunteered along with two other homeowners to go down to the park and attempt to clean with water and bleach.
- The bushes on the roadside of the gazebo are very overgrown and allow teens to hide behind them, there is also the increased risk of snakes. A motion was made by Natalie and second by Kerry to obtain a quote to remove the bushes from the garbage can round to the last tree on the west side. The trees are to remain. In the place we would like to lay sod. Chelsea to obtain quotes to get this work done. Decision to be made at next board meeting.
Under New Business the following topics were discussed:
- A motion was made by Natalie and second by Kerry to look at other sign options for the entrance. Chelsea to bring information on signs and costs to the next meeting. David will also bring the information on the sign that he suggested.
- Reliance has been given a fair chance but they have still not improved to the standard that we expect. Three companies have been approached for bids, one has been received so far from PLM. The bid is for $2,210 per month, we are currently paying $1,980.00 per month. A motion was made by Natalie and a second by David to go back to PLM and see if they will match Reliance’s price. Chelsea to go back and ask this and inform the board by email as to the response.
- A homeowner brought up the option of having a speed table installed by the playground due to speeding cars in this area. David informed us that the HOA would have to pay for this at $3,000. David to find out more information on this and will bring details at the next meeting.
- Following Sally Osteen’s resignation from the board last month a new board member, Mel Ash, was welcomed to the board. He was the only person interested in joining the board at this time. He takes the position as chairman of the ARB and Violation committee. Chelsea, Barbara Feger and Mel Ash to meet to go over the procedures.
- Community yard sale September 26, 2009. David having a sign made as before and will obtain permit. Chelsea to call Amvets (or similar) to collect any unsold items that people would like to donate.
- Next meeting scheduled for September 21st, 2009 at 7 p.m.
Motion made to adjourn by Natalie and second by Kerry.
Meeting was adjourned at 8:10 p.m.
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Respectfully submitted,
Kerry Postel, Secretary |
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