Quail Valley Lot Owners Association, Inc.
Board of Directors Meeting
Monday, September 21, 2009
Minneola City Hall, Minneola, FL
Minutes |
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Meeting was called to order by David Yeager, at time 7:00 p.m.
Proof of due notice was posted by Fred Wood, at entrance and exit of Quail Valley location giving residents 48 hours notice of forthcoming meeting. Notice was also posted on the QVLOA web site.
Board members in attendance were as follows: David Yeager, Mel Ash, Natalie Yancey, and Kerry Postel. John Flowers was absent. Chelsea Rozell Bono from EPM was present.
Motion made by Mel and second by Natalie to approve the August 24, 2009 minutes.
Treasurers Report by Chelsea Rozell Bono, read by Kerry Postel.
- As of August 31, 2009
- Checking Account $5,953.98
- Money Market: $127,943.97
- Accounts Receivable: $60,295.45
- 51 homes have liens filed on them. 9 more foreclosure threat letters are due to go out.
- We have a total of 69 homes with the attorney.
Committee Reports were given as follows:
ARB Report:
Two requests, one for painting which was approved and 1 for fencing that was received at the meeting.
A motion was made by Mel and a second by Kerry to amend the way that the ARB procedure works, the requests will now be sent direct to Mel and he will give the authorized copies to Chelsea at the each monthly Board meeting.
Violations:
Main problem:
We now have a new company that will be cutting the homes that are in foreclosure every other Wednesday, this is a set schedule so we should no longer have the issues that we were having previously with the lawns not being cut on a regular basis.
Unfinished Business
- Building updates — Sun Trust delayed until 2010. No other businesses have showed interest as yet.
- PLM is the new landscape company and are doing a great job so far. Some issues have come up regarding scope and this will be clarified with Chelsea and Dave Yeager.
Under New Business the following topics were discussed:
- David brought photos of the new 4’ x 7’ sign that he proposed. We requested that he obtain a new quote for a 4’ x 5’ sign instead.
- A suggestion of rumble strips instead of speed tables was brought up. Dave Yeager will look into this to see the City’s opinion.
- Preliminary budget issued to Board, Board requested to email Chelsea with any changes, amendments or questions.
- PLM contract — motion made by Mel and a second by Natalie to accept and sign the PLM contract.
- Accounting services contract — motion made by Mel and a second by Natalie to accept and sign the accounting contract for the same amount as the precious year.
- EPM contract — Chelsea informed us that it is a 3 year contract with no increase the first year but a 5% increase in the 2nd year. We requested that she go back to her manager and request no increase in the 1st or 2nd year, she will advise at the next meeting.
- Next meeting scheduled for October 22, 2009 at 7 p.m. This will be to approve the budget for 2010 and this will also be the Annual General Meeting where we require a quorum of 51 homeowners in order to make changes.
Motion made to adjourn by Natalie and second by Kerry.
Meeting was adjourned at 7:55 p.m.
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Respectfully submitted,
Kerry Postel, Secretary |
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