Quail Valley Lot Owners Association, Inc.
Meeting of Board of Directors
Date & Time : Wednesday, October 27, 2010
Held at Minneola City Hall, Minneola, FL
Minutes
Note: Address any questions about Minutes to QVLOA Board of Directors or Lisa Donohue at EPM Services |
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Meeting was called to order by Sally Osteen at time 7:20 p.m.
Notice was posted on the QVLOA web site and on the QVLOA sign in the neighborhood.
Board members in attendance were as follows: Sally Osteen, Kerry Postel and Mel Ash. John Flowers and Natalie Yancey were absent.
Lisa Donohue from EPM was present.
Motion made by Mel and second by Kerry to approve the September 22, 2010 minutes.
Treasurers Report by Lisa Donohue
- As of September 22, 2010
- Checking Account $9,437.40
- Money Market: $141,580.00
- Accounts Receivable: $72,311.07
Committee Reports were given as follows:
ARB Report:
- No new requests. Ongoing issue on Magellan now resolved and approved.
Violations:
- Lisa did a drive thru before the meeting today. A lot of lawns need mowing and then weeds and dead plants to be removed.
Landscape:
- Brown hedges in island at front entrance to be brought to the attention of PLM. PLM will be requested to empty the trash can in the playground every week regardless of whether they cut the grass or not. Sally tried to adjust the angle of the lights on the sign at the front entrance but the shadow is still there. Sally to let Lisa know to contact PLM to see what needs to be done to increase the height of the lights so that a shadow is not cast on the sign.
Unfinished Business:
- The new equipment has been installed in the playground and the feedback has been positive. Sally to get prices for 2 benches and 2 large spring toys for the younger children. Park clean up day for the kids is scheduled for November 6, 2010. Motion made by Mel and a second by Kerry to provide pizza and sodas for the kids that helped with the clean up. Barb Feger offered to be present at the park as Sally is unable to make it.
- ARB Box has been installed at the entrance by the informational sign.
- Letters were sent out to the top 5 balances that we believed to be renters. 1 home was empty and 2 were now being occupied by the owners. The other 2 have the letter and we wait and see if we receive their rent to go towards the HOA balance. Depending on the outcome we will then proceed with other renters in the neighborhood that have balances on the HOA account of the home they are renting.
Under New Business the following topics were discussed:
- Sign for the park needed with rules. Suggestions to include:
- no climbing on the roofs
- no pets allowed in the sand areas
- no glass in the sand area
- do not drop litter
- park closes at 10pm
Mel to visit the park in Minneola to see if they have a sign and what it says.
- Lisa brought it to our attention that EPM is moving to a new system where Regions bank will create the invoice and the coupon and send it to the homeowners. The homeowners then return the coupon and their payment to the lockbox at Regions and they deposit it to our account. EPM is no longer doing manual invoices and that this is the direction that most, if not all, property management companies now operate. A motion was made to move to Regions bank so that the lockbox can be set up by Kerry and a second my Mel. This is dependent though on the fee request that we asked Lisa to take back to EPM. A motion was made by Kerry and a second by Mel to request that the fee for the coupon remain at $1 for 2012 until our contract expires. Lisa will advise the Board by email as the lockbox agreement needs to be signed asap so that everything is set up on time for the new invoices to be sent out for 2011 dues.
Next meeting is the Annual Meeting scheduled for November 17, 2010 at 7:15 p.m.
Motion made to adjourn by Sally and second by Kerry. Meeting was adjourned at 8:30 p.m.
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Respectfully submitted,
Kerry Postel, Secretary |
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