Quail Valley Lot Owners Association, Inc. Meeting of the Board of Directors Thursday, October 27, 2016 Held at Minneola City Hall, Florida Minutes Note: Address any questions about Minutes to QVLOA Board of Directors or Lisa Donohue at EPM Services
The meeting was called to order, at time 7:15 p.m. Board members in attendance were as follows: Mike Ellis, Mel Ash and Ray Nivarel. Dave Yeager and Alfred Gonzalez were absent. The management company was represented by Lisa Donohue of EPM Services. The September 2016 minutes were approved with a motion from Mel and seconded by Ray. All agreed. Motion passed. Treasurers Report by Lisa Donohue As of September 30, 2016 CNL Operating Account: $98,780.72 Centerstate Bank Money Market: $31,524.49 CNL Reserve Account: $169,020.52 Iberia Bank Reserves: $100,429.04 Accounts Receivable: $27,245.56 Landscaping/Maintenance: Management will request PLM to trim bushes and plants at the entrance so that the name of the community can be easily seen. In addition, PLM will be asked to be more diligent about picking up trash at the playground and cutting retention pond near 455 Gentle Breeze. New Business: A motion was made by Mike to order a new speed indicator sign to be placed near the park. Mel seconded the motion. Board members will meet with installer to agree on the exact location for sign placement. All agreed and the motion passed. A motion was made by Mel and seconded by Ray to approve the 2017 proposed budget. The assessments will remain at $288 annually. All agreed and the motion passed. In order to resolve the Nazarro complaint against Quail Valley, the Board agreed to pay the $854.31 back to Nazarro which was the original amount contested by Nazarro’s attorney, Walker. EPM will pay the remaining amount owed to Nazarro of $2,561.24 by charging $213.43 less in management fees to Quail Valley for 12 months. A check for the entire amount of $3,415.55 will be sent to Walker for Nazarro in one lump sum. A retraction letter to the complaint to the Florida Bar Association against Walker will also be sent as stipulated by Nazarro. This motion was made by Mel and seconded by Mike. All agreed and the motion passed. A motion was made by Ray and seconded by Mike to clear any fees from the accounts receivable balance sheet of $25 or less. All agreed and the motion passed. Management will send a detailed letter to all owners in the Annual meeting notification regarding ARB approval. The Board requested that the second violation letter be eliminated completely and the first violation letter will warn owners that, should they ignore the first letter, there will be a $35 certified letter fee charged with the second letter. The next letter will come from the association’s attorney.
Motion to adjourn at 8:30 p.m. The next meeting date will be held on Thursday, November 17 at 7:15 p.m. This is the Annual Meeting of the Membership. The minutes were submitted by Lisa Donohue for the Secretary.