Quail Valley Lot Owners Association, Inc. Meeting of the Board of Directors Thursday, February 23, 2017 Held at Minneola City Hall, Florida Minutes Note: Address any questions about Minutes to QVLOA Board of Directors or Lisa Donohue at EPM Services
The meeting was called to order, at time 7:19 p.m. A quorum of the Board members in attendance was as follows: Mike Ellis, Alfred Rodriguez, Mel Ash, Dave Yeager and Ray Nivarel. The management company was represented by Stephanie Bohnert for Lisa Donohue of EPM Services. The January 2017 minutes were approved with a motion from Mel and seconded by Ray. All agreed. Motion passed. Treasurers Report As of January 31, 2017 Popular Bank Operating Account: $131,854.96 Popular Bank Reserves: $151,546.78 Valley National Operating: $13,028.88 Valley National Reserves: $23,359.76 Iberia Bank Savings: $100,547.30 Accounts Receivable: $73,999.10 Landscaping/Maintenance: A motion was made by Ray and seconded by Mike to have PLM trim the schefflera (shrubs under the sign) at the entrance sign weekly in order to be able to read the sign easily. Management will relay this to PLM. All agreed and the motion carried. Management to request PLM contact the owners (Gibsons) of 455 Gentle Breeze to discuss the maintenance of the retention area behind their home. 25 retention signs will be ordered at the agreed upon price of $33.30 per sign plus the cost of upgraded white posts and installation. This motion was made by Mike and seconded by Mel. All agreed and the motion carried. Old Business: The Board agreed that the March meeting would be noticed as a rules meeting with a 14 day notification going out to the membership regarding the following new rules and regulations of the community. Mike made the motion and Alfred seconded it that no basketball goals should be permanently installed on any lot and must be out of sight when not in use. All agreed and the motion carried. Ray made the motion and Alfred seconded it that all trash cans, recycle bins, garbage bags and any other debris must be kept completely out of sight from the street except on pick up day. This may be done by screen, fence or garage enclosure. All agreed and the motion carried. Alfred made the motion and Ray seconded it that all toys, play structures, bikes, grills and sporting equipment must be stored out of sight when not in use. All agreed and the motion carried. At the January meeting Ray made the motion and Mike seconded it that all renters over the age of 18 must be verified with a background check and a completed rental application. All owners and renters would receive a copy of the CC&R’s by certified mail. No short term leases (under 12 months) or vacation accommodations (such as Air B&B etc.) are allowed in the community. Mel made the motion and Mike seconded it to accept the fees as proposed by EPM Services to implement the rental verification process. They are $1750 set up fee, a $395 per month management fee increase and $50 application fee for first applicant and $35 application fee for all other applicants 18 years old or older. All agreed and the motion carried. New Business: Management was requested to contact American Homes for Rent and remind them that rental signs are not allowed in the yards in Quail Valley. At an owner’s request – providing sod to owners who need it was discussed. The Board agreed that it is the individual owner’s responsibility to sod their yard and not the responsibility of the HOA.
Motion to adjourn at 9:30 p.m. by Ray. The next meeting date will be held on Thursday, March 23 at 7:15 p.m. The minutes were submitted by Lisa Donohue for the Secretary.