Quail Valley Lot Owners Association, Inc. Meeting of the Board of Directors Thursday, June 22nd, 2017 Held at Minneola City Hall, Florida Minutes Note: Address any questions about Minutes to QVLOA Board of Directors or Lisa Donohue at EPM Services
The meeting was called to order at 7:18 p.m. by Mike Ellis. A quorum of the Board members was present with 3 of the 4 Board members in attandance. Present: Mike Ellis, Alfred Rodriguez and Ray Nivarel. Absent: Mel Ash. The management company was represented by Lynn Edwards of EPM Services. The April 2017 minutes were approved with a motion from Ray. Alfred seconded the motion. All in favor and the motion passed. There were no May 2017 meeting minutes as the meeting failed to meet Board of Directors quorum. Management Report Management reported on several items such as yard of the month, tenant applications and Intent to Lien notices. Legal Report Legal reports from Attorney Al cook are quarterly. This agenda item was not discussed. Financial Report The financial report was given by Manager, Lynn Edwards. The Board was advised that the operating account balance was $154,223.48 and the Reserve Balance was $180,796.84. The large variance in the GL4010 of $5160.84 was discussed. This is several Intent to Lien letters that went out as well as many violation letters with certified fees. Management was asked to control this number better and try to get it in budget by advising the Board when these expenses are going to occur. Al motioned and Ray seconded the motion to accept the May 2017 financials as presented. All in favor and the motion passed. Violations Report The Board discussed the current violation report 373 issued in May and 248 issued in June. The association is paying large amounts of money mailouts, certified fees and letters. Management was asked to check association documents as to the time for violation letters as well as fee guidelines. Ray motioned and Al seconded the motion to do a 3-letter violation system. The first letter would give 15 days to fix the violation, the second letter would give 10 days to fix it and would be certified with a $35 fee to the violating address; the third letter would be certified with $35 fee and $75 fee. All in favor and the motion carried. Unfinished Business Management was asked to check association documents regarding painting and staining of driveways. Al motioned and Ray seconded the motion to adopt a rule of no painting or staining of driveways and walkways. All in favor and the motion carried. Existing violations (4) will reluctantly be “grandfathered” in. New Business Tom with the ARC Committee is not getting ARB requests. Management was asked to help him get set up. Management was asked to make sure Matt Masem, the Board candidate, would attend the next meeting. Management was asked to provide the address of Bob Dempsey as there was going to be a memorial at his home due to a death in the family. (July 8) 2pm – 6pm. Mike advised there was going to be a road off of Tranquility Drive due to the new home construction in the area.
The next meeting date will be held on Thursday, July 27th at 7:15 p.m. The minutes were submitted by Lynn Edwards for the Secretary.