Quail Valley Lot Owners Association, Inc. Meeting of the Board of Directors Date & Time: Thursday, August 24, 2017 Held at Minneola City Hall, Florida Minutes Note: Address any questions about Minutes to QVLOA Board of Directors or Lynn Edwards at EPM Services
The meeting was called to order at 7:15 p.m. by Mike Ellis. A quorum of the Board members was present with 3 of the 4 Board members in attandance. Present: Mike Ellis, Alfred Rodriguez, Matt Masem and Ray Nivarel. Absent: Mel Ash. The management company was represented by Lynn Edwards of EPM Services. Proof of Notice was signed by Matt. The July 27, 2017 meeting minutes were approved with a motion from Al. Mike seconded the motion. All in favor and the motion passed. Management Report Management reported on several items such as yard of the month, tenant applications and Intent to Lien notices. Legal Report Legal reports from Attorney Al Cook are quarterly. This agenda item was not discussed. Financial Report The financial report was given by Manager, Lynn Edwards. The Board was advised that the operating account balance was $138,566.24 and the Reserve Balance was $183,750.95. The large variance in the GL4010 of $12,300 (annual) was discussed. Management was asked to find out why this is so over budget. Management was asked why the GL4060 (Management services) was over budget. Management was asked why GL5510 Irrigation was over budget for the year at $489.22. Management was asked why GL5545 Sign-Wall repairs was over budget $5021.04 for the year. Management was asked why 5580 camera surveillance showed over budget $1000 for the year. Ray motioned and Mike seconded the motion to accept the July 2017 financials as presented. All in favor and the motion passed. Violations Report The Board discussed the current violation report with 115 issued in July. The Board was pleased that the number of violations are going down. Unfinished Business Adoption of Rules: Management was asked to mail the original to Mel for signature. Painted Driveways: Tom with the ARB Committee provided the Board with his recommendation for painted driveways indicating they should be ground off and if not painted with approved colors from Sherwin Williams. Ray motioned and Matt second the motion to request all driveways to be grind off except the pavers and they should be painted. All in favor and the motion passed. 803 La Costa should be ground off. Management was asked to call SNB landscape professionals to see about the cost of sanding/grinding the paint off. 244 Valley Edge was finally mowed. New Business The Board took a ‘for rent’ sign and decided they would keep signs 3 days before disposing. Management was asked to obtain 3 proposals for new Landscape companies and set up walk through with the Board on Saturdays. Management was asked to obtain a marketing package from an attorney in Clermont. Management was asked to order one more (total of 2) doggie cans to replace the two that the bottom fell out of and use the credit at HD supply. Management was asked to contact Water Works to obtain a proposal for irrigation location map. Al motioned and Ray second the motion to have Water Works do the work if it is around $1800. Management was asked to add Matt to the QVLOA site. Letter to owners regarding community standards was tabled. Cleaning of curbs: Management was asked to check with the City and also obtain 2 proposals. The Board needs to know what Painting 365 proposal (stop at house at Cherry Laurel) includes. Management was asked to have painting 365 propose all curbs, sidewalks, retention ponds and park. Management was asked to contact PLM regarding the palm fronds in the 1st tree by the playground. Management was asked to contact Seco or Sumpter Electric at 352-793-3801 regarding the missing light pole at 455 Gentle Breeze. Management was asked to send a $50 Home Depot and thank you card to 501 Gentle Breeze for helping with the cleaning of the easement and drain. Al motioned and Ray second the motion. All in favor and the motion passed. The Board asked about the HD Supply credit and to send pictures of doggie station ideas. The budget workshop will be September 28th and send it to all BOD members. The Board asked if their annual meeting was in November. Management will advise. Hang tags were discussed for bulk items and leftover trash at the curb. The Garage sale will be September 23rd or 30th with the 30th the better day. 8 am – 2pm. Management was asked to get the City Permit and the banner from John. Al motioned and Ray second the motion. All in favor and the motion passed. Melissa will send newspaper names to Lynn for ad placement. Management was asked to send a new owner packet to 144 Magellan Circle.
The meeting adjourned at 9:11 p.m. with a motion from Al. Matt second the motion. All in favor and the motion passed. The next meeting date will be held on Thursday, September 28th, 2017 at 7:15 p.m.