Quail Valley Lot Owners Association, Inc. Board of Directors Meeting Thursday, July 26, 2018 Held at Minneola City Hall, Florida Minutes Note: Address any questions about Minutes to QVLOA Board of Directors or Lynn Edwards at EPM Services
The Board of Directors meeting of the Quail Valley Lot Owners Association met at the Minneola City Hall. President Ray Nivarel called a Board of Directors meeting to order at 7:22 p.m. A quorum of the Board members was present with 3 of the 5 Board members in attendance. Present: Ray Nivarel, Matt Masem and Laura Smith. Alfred Rodriguez and Mel Ash were absent. The management company was represented by Lynn Edwards of Home River Group. Proof of Notice was signed by Ray. The June 21, 2018 meeting minutes were approved with a motion from Matt. Laura seconded the motion. All in favor and the motion passed. Financial Report The financial report for June 2018 was given by Matt. The Board was advised that the operating account balance was $148,853.48 and the Reserve Balance was $200,020.93. The Iberia Bank savings account balance is $101,044.99 and the rental checking account balance was $31,524.49. The Board was advised GL 4010 Administration was over budget by $9,762.69 already for the year but is offset by the GL 3110 Collection charges of $1,225.00. GL 4050 legal expenses was over budget by $1,3181.90 and this GL is offset with GL 3180 Legal Feee Income reimbursed, which is at $459.94. The June 2018 Financials were not approved due to the Board not agreeing with GL4010 Administration Fees. The July 2018 collections report was included in the Board packet. Current reports show ten accounts at Iron Oak for collection. Management advised they were sending the next five accounts to Iron Oak. Management Report Management reported on several items such as Yard of the Month, tenant applications and violations. Management reported she spoke with Surface Management and they will pick up the doggie bags from Ray. The Yard of the Month for August is 545 Gentle Breeze. Management will send the letter and gift card. Legal Report Legal reports from Attorney Al Cook were included in the Board packet. Management went over all accounts listed on the July 19, 2018 legal report and updated the Board. The Board was advised that all requested ledgers and information had been forwarded to Attorney Al Cook already and matters were continuing according to association documents and Florida statutes. Violations Report Management advised the inspection was completed today but did not have it processed yet. Management advised the Board that 649 Willow Run was in need of help in regards to mowing and landscape issues. A neighbor was very concerned. The Board asked management to contact code enforcement. Management was asked to send a violation and report to Code Enforcement the shed that is up on blocks. Matt will send the address to management. ARB Report: Management provided the Board the current ARB report. The Board advised management the ARC request for Shore Breeze was denied. Resale Report The Board was provided with the current resale report and instructed it was also forwarded to the Welcoming Committee. Management was asked to send the welcome letter again to Lisa Harris as well as the pamphlet from the City of Minneola that Ray obtained. Management was asked to email blast this document to the owners. Management was asked to look into pricing a Quail Valley logo shirt for the Welcome Committee to wear during visits. Unfinished Business The Board was provided with another draft of the front entrance revamp project. Management was asked to contact the architect and let them know they still would like pictures and more detail. The Board was provided with a draft proposal of the cost of the plants and it was $50,000 which was expected. Management was asked to let Albert know the sidewalks have now changed due to the road expansion and the white security bollards are not visible in the drawings. Laura motioned and Matt seconded the motion to form a landscape committee consisting of Lisa Harris, Mrs. Gibson and Louis Dole. All in favor and the motion passed. Management was asked to forward the landscape drawings to the committee. Matt and Laura discussed the playground project with the Board. The contract has been signed, the deposit invoice has been received and $24,287.51 has been requested. This represents 50% of the project. ProPlaygrounds is requesting the permit. Management was asked to let Surface Management know the landscape is not satisfactory. Also, the doggie bags were not picked up nor distributed. New Business The Community Garage sale will be September 29th, 2018 from 8 am until 2pm. Management was asked to check on the insurance needs for the new park and landscape. Open Floor Laura announced she will not be able to attend the next meeting.
The meeting adjourned at 8:46 p.m. with a motion from Laura. Matt seconded the motion. All in favor and the motion passed. The next meeting is Thursday, August 23, 2018 at 7:15 p.m.