Quail Valley Lot Owners Association, Inc. Board of Directors Meeting Thursday, October 25, 2018 Held at Minneola City Hall, Florida Minutes Note: Address any questions about Minutes to QVLOA Board of Directors or Lynn Edwards at EPM Services
The Board of Directors meeting of the Quail Valley Lot Owners Association met at the Minneola City Hall. President Ray Nivarel called a Board of Directors meeting to order at 7:15 p.m. A quorum of the Board members was present with 3 of the 5 Board members in attendance. Present: Ray Nivarel, Matt Masem and Mel Ash. Laura Smith was present via telephone conference and Alfred Rodriguez was absent. The management company was represented by Lynn Edwards of Home River Group. Proof of Notice was signed by Ray. 2019 Budget Adoption The Board was presented with the 2019 Budget Draft. Mel motioned and Matt second the motion to accept the 2019 Budget as presented. All in favor and the motion passed. Mel motioned and Matt second the motion to authorize Home River Group to request proposals for the end of year tax and compilation. All in favor and the motion passed. Mel motioned to Matt second the motioned to get a third proposal for the CPA as Masters and Cole were both in already but they would like a third proposal. All in favor and the motion passed. Board Discussion Laura asked management to initiate a utility location next week for the playground area as the new playground installation is scheduled for 11/12/18. A homeowner asked about $120 in the GL 3150 titled Keys and Remotes. Management was asked to make sure the 2019 Budget Draft was on the Cinc homeowner portal. Financial Report The financial report for September 2018 was presented to the Board in the Board packets. Matt motioned and Laura second the motion to accept the September 2018 financials as presented. All in favor and the motion passed. Matt motioned and Laura second the motion to authorize management to clear all balances $1.00 (one dollar) and under. All in favor and the motion passed. Management Report The Management report was included in the Board packets but not discussed. Legal Report Legal reports from Attorney Al Cook were not included in the Board packets as they are quarterly reports. Violations Report Management advised the inspection was completed on October 23rd and was processed. Management did not have access to review the letters before they went out and there were a few mistakes. ARB Report: Management provided the Board the current ARB report. There were two open ARB’s and one for a roof was approved today. The other one for stone work was still being discussed. Minutes from September 2018 BOD Meeting Motion to approve September 2018 meeting Minutes. Matt motioned. Laura seconded the motion. Motion Passed. Ray signed Minutes Board request that we send minutes to Bob Dempsey to add to QVLOA website. Unfinished Business Mel motioned and Matt second the motion to table the landscape project at the front of the community until after January to allow for the Holiday lighting installation. If the landscape project is complete, then the holiday lights should be installed. All in favor and the motion passed. The landscape committee requested a meeting with Jeremy (Nu-Leaf) and Albert (architect). Laura can meet if management sets the meeting up or any day except Monday before 10 am. Matt motioned and Mel second the motion to have management obtain 3 landscape proposals. All in favor and the motion passed. Management advised the Board that a member of the Board should be present to do the walkthrough with the potential landscape companies. Management was asked to check on the doggie station bags ordered from HD Supply. New Business Management asked for clarification of trash, recycle, bulk and landscape days and was told Tuesday and Friday are trash pick up days; Wednesday is recycle and Tuesday is Bulk pick up day. The best day for inspections are Monday or Thursday. Management was asked to check on the violation on Magellan that was closed on 10/14 and opened again on 10/14 for shingles. Management was asked to check on the requirements of approving an ARB within 30 days or it is automatically denied or approved. The Board would like clarity. Management was asked to check on the light pole missing by 455 Gentle Breeze.
The meeting adjourned at 8:35p.m. with a motion from Matt. The next meeting is Thursday, November 29, 2018 at 7:15 p.m. due to the Thanksgiving Holiday.